Vallox Oy’s financial administration is handled by four experienced professionals. The team makes sure that everything in the company’s financial administration operates right and in compliance with the requirements of the law.
Satu Rytsä-Korpela, the Finance Manager of Vallox Oy, has worked at Vallox for almost 35 years. Throughout her career, she has developed financial administration practices to be more up-to-date and automated.
Even today, her job responsibilities largely consist of the company’s various development projects aimed at streamlining internal operations. Satu started her career at Vallox as an accountant, but she was quickly promoted to the Finance Manager. During her career, she has seen the change in financial administration work, as tasks previously done with pen and paper are now almost entirely digital. However, financial administration itself has not changed much, as basic issues such as accounting remain the same despite the development of tools.
-The role of finance administration is to provide the right information to management as a basis for decision making. The information is not produced due to looking in the rearview mirror, but the information is used to create different scenarios for the future, Satu explains.
The strength of the team is its diverse expertise
Within the financial administration team, everyone can utilize their own skills and strengths. Accounting assistant Hanna Koivisto is systematic in nature, and she likes routines. Hanna’s working days are quite similar, as sales invoices must be made, and purchase order invoices must be processed every day. In addition, company management and sales need various reports on a monthly and even daily basis.
Without Hanna’s work, Vallox will not make a single invoice, so the work of an accounting assistant is important for the entire business.
-Of course, everything starts with sales, but I find my own work meaningful because I can make sure that the cash flow is steady every day, Hanna says.
Controller Marjo Palmula‘s working days are not the same, although some routine tasks are included in the work. Marjo’s job consists of external and internal accounting, such as daily accounting, financial statements, and reporting. The largest entity in her job is the annual financial statement, and it keeps Marjo busy the entire beginning of the year. Also, the interim financial statements are important part of her job every month. For Marjo, who wants to understand the things behind the numbers, various development projects bring nice variation to the work.
During her career at Vallox, Marjo has worked in various tasks in finance, but she has been a controller for 10 years now. With her diverse experience, she is well acquainted with the ways how financial administration works and can act as a support for others as well.
-We are a small and dynamic team, where everyone has their own tasks, but we work closely together and support each other, Marjo says.
The work of the team is regulated by laws and regulations
HR specialist Tiina Vahalahti, who belongs to the financial administration team, works mainly in human resources, but part of her working day is spent on financial transactions. At Vallox, Tiina is responsible for payroll and payment transactions. In addition to the payment of salaries, the tasks of the payroll administration include official reporting and internal reporting related to salaries.
The work of the team is strongly regulated by laws and regulations, which include e.g. precise timetables for making various notifications.
-We take care of the company’s various statutory declarations and compliance with other obligations, and we are in regular contact with various authorities.
Tiina tells that continuous training is also important for the whole team, as financial regulations are constantly being clarified and changed.
At Vallox, it is typical that employment relationships are long and therefore a lot of skills and experience have been accumulated within the staff. This also applies to the financial administration team. Team’s manager, Satu, who has seen Vallox’s growth and development, says that one of Vallox’s strengths is in the professionalism of the financial administration team.
-We do not have outsourced services in the financial administration, so we do not depend on what is reported to us. Instead, we know for ourselves what is happening in the company.
From manual work with numbers to analyzing data
Financial administration tools and practices have evolved enormously in recent decades. The work is done with practically the same number of people, although the turnover has multiplied. The reason for this is the digitalisation and automation of work.
-When I started in the financial administration more than 20 years ago, for example, all the invoices were in paper, and it of course took time to mail them as well, Marjo says.
In the future, as manual work continues to automate, the role of the financial administration is likely to change to analyse the content of reports. Both Satu and Marjo state that they see the team more and more as a management support in the future, able to give visions of the direction in which the company should develop its operations in the light of the figures.
The entire team describes Vallox as a good and reliable employer that takes care of its employees. The team believes in Vallox’s good success in the future as well, as Vallox wants to continue to develop both new ventilation solutions and organisational practices.
-The 50-year-old Vallox is a financially strong company and therefore a stable and safe employer for employees, Satu sums up the feelings of the entire team.